General
Dealers’ Den is a place for vendors, artists and publishers to sell prints, crafts, arts and other items marketable to the Furry Fandom.
Sales in the Dealers’ Den are permitted only to registered dealers and their assistants in their designated space.
Dealer is the single person responsible for the dealership and the authority for questions from the staff. Each dealer can run only one dealership, with a valid Awoostria registration.
Dealer Assistant is a person working in a dealership, supporting the dealer while having the same access and sale privileges as dealer himself. Every Dealer can have one assistant at a time, however assistant status can be transferred from one person to another.
Each vendor can apply for the same type of table, with same table fee applied to it. Table spots are fixed, therefore removing, or moving tables without notifying of Dealers’ Den Management is prohibited. However, chairs and tables can be removed after approval of Dealers’ Den Management.
Electricity is available for every table for low power consumption devices.
To be able to register into Dealers’ Den, previous valid (paid) registration for the convention is mandatory. After payment, vendors can apply for a table in Dealers’ Den or After Dark Dealers’ Den (18+ merchandise). Applications will be reviewed by the Dealers’ Den Management, approved, or declined. Valid Dealers’ Den registration is after paying the table fee within 28 days of accepting registration. In case payment is not made, registration to Dealers’ Den is cancelled.
Every vendor initially not accepted will be placed on a waiting list. If a spot in Dealers’ Den becomes available, next dealer in queue will be contacted.
Once Dealers’ Den registration is valid and paid, it is not possible to refund or cancel the registration, however, package can be transferred from one dealer to another dealer on waiting list. Transfer must be made with approval of Dealers’ Den Management. Transfer cannot be made to dealer already approved (increasing number of tables of already approved dealer)
Items and services in violation of rules or laws must not be offered. Adult material is only displayed in After Dark Dealers’ Den.
Dealership build-ups must not reach into other dealerships or walkways. Max height of displayed merchandise is 2 meters above the table, build must be secured and stable to prevent it from falling over.
Dealers’ Den Staff Management decisions are final.
Dealers’ Den Management reserves the right to revoke dealer status, dealer assistant status, dealerships, access to Dealers’ Den and other granted privileges at any time for any reason without refund.
In case you have any questions, please feel free to email us at [email protected]
Dealers den Opening hours and tables
July 25th
19:00 - 22:00 - Setup (Dealers and assistants only)
22:00 onward – Off limits to everyone
July 26th
10:00 - 12:00 - Setup (Dealers and assistants only)
12:00 - 13:00 - Sponsors and Super Sponsors only
13:00 - 18:30 - Open to all attendees
18:30 - 19:00 - Dealers and assistants only
19:00 onward – Off limits to everyone
July 27th
11:30 - 12:00 - Dealers and assistants only
12:00 - 18:30 - Open to all attendees
18:30 - 19:30 - Teardown and official closing of Dealers’ Den
Available table types
Single table:
180 cm x 60 cm - 50 EUR
Double table:
360 cm x 60 cm - 100 EUR
- table can be shared with another dealer, requiring Dealers’ Den Management approval
Obtaining a Dealership
Applying
Dealership application period will be opened on 10th December along with registrations for Awoostria 2024. It will be open for 4 weeks, or, in case large number of dealers register period might be shortened.
To be eligible for registration as a dealer previous registration for Awoostria 2024 is mandatory. Dealership applications without valid previous event registration will be cancelled.
After applying for Dealers’ Den, application for will be received. Please carefully read it, fill it out and send it.
Dealers’ Den Management will review every application and status email about approval, denial or placing on the waiting list will be sent. After being accepted into Dealers’ Den, table fee will have to be paid based on your preferred table size (single or double table).
Each dealership is expected to be fully aware and take responsibility to be compliant with laws, handle their taxes and declarations.
Approval
Each application will be reviewed by Dealers’ Den Management and then accepted or declined. Acceptance will be based on a variety of factors, such as:
Merchandise and its relevance to furry fandom
Quality of offered items
Number of other dealers offering same items or services
Application forms must be filled out completely in order to be reviewed and accepted or declined.
Payment
After dealership approval, the dealer is required to pay the table fee within 28 days.
If payment is overdue, Dealers’ Den Management may cancel the application and offer the space to next dealer on waiting list.
All transactions are handled in EUR. Fees must be paid via credit or debit cards through Awoostria registration system. Don’t ever send any credit card information via email!
Waiting list
Dealers not initially accepted will be placed on a waiting list.
If a dealership space becomes available due to cancellation of another dealer, the next dealer on the waiting list will be contacted.
The response time will be limited to one week, after which, if no response is received, spot will be offered to next dealer in line.
Merchandise guidelines
Items offered for sale in Dealers’ Den should be related the theme of convention or should have appeal to furries and other attendees of Awoostria. Typical items for sale are art commissions, artworks, prints, plushies, fursuit accessories, etc.
Items prohibited to sell and offer, as well as display, advertise or offer to giveaway include, but are not limited to:
Items made of real fur or animal body parts
Food and beverages
Weapons and weapon lookalikes
Any kind of drugs and medication
Items and symbols of forbidden organizations (Nazi symbols and others)
Items depicting paedophilia or zoophilia
Items depicting excessive violence, cruelty or rape
General guidelines
Awoostria is not liable for damages, injuries or loss incurred to or caused by any Dealer or Attendee
Actions and behaviours that endangers people or property is strictly forbidden and might result in permanent revoke of dealer status. In case someone witness such activity, Dealers’ Den staff or security should be contacted.
Every dealer is responsible for management of their table and time and are not required to be present all the time, however, constant presence is appreciated.
Tablecloths and/or similar cover ups are not provided by Awoostria.
Activities that cause dirt or contamination are not allowed.
Electricity is provided for purpose of usage personal devices and equipment of each dealer. Usage of devices with higher electricity consumption such as laminators, 3D printers etc. should be discussed and approved by Dealers’ Den Management.